Settings
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      1. Help Centre
      2. Spectre Mail (Lettings)
      3. Settings

      Print Defaults

      The Print Defaults section allows you to configure and manage the standard settings applied to all letter templates. 

      Letterhead

      Manage the default letterhead used across all letters:

      • Select a Letterhead: Choose your preferred letterhead from your uploaded designs. This will be applied to all letters by default.
      • Change Letterhead: To update or switch the design, click Change Letterhead and select a different file.

      Greetings

      Set default greeting details for scenarios where landlord information is unavailable:

      • Addressee: Enter a generic recipient name (e.g. The Legal Owner).
        • If a landlord's name is known, the system will automatically personalise the addressee.
      • Greeting: Add a default greeting such as Dear Sir/Madam.
        • If a landlord's name is known, the system will automatically personalise the greeting.

      Note: Leaving these fields blank will remove the addressee and greeting line from the mailable when a landlord is unknown.

      Sign-Off

      Customise how your letters are closed, including your sign-off and digital signature:

      • Sign-Off Text: Enter your preferred closing (e.g. Kind regards).
      • Signature Upload: Upload a digital signature file (max size: 5MB) or drag and drop it directly.
      • Adjust Signature Appearance: Use the sliders to fine-tune:
        • Space between the sign-off and the signature
        • Signature size (in millimetres)
        • Space between the signature and your printed name
      • Name: Add the name that should appear below the signature.
      • Preview: Use the PDF preview panel on the left to view updates in real time.

      Note: This sign-off will be automatically applied to all outgoing letters.

      Additional Options

      Use these settings to enhance letters and ensure regulatory compliance:

      • Include Dates: Toggle on to display the letter's sent date automatically.
      • Estate Agents Act Disclaimer: Enable this to automatically insert the required compliance disclaimer in the footer—recommended to meet industry regulations.

      Finalising Your Settings

      • Reset Changes: Click to undo any unsaved modifications.
      • Save and Update: Click to confirm and apply all changes across your letters.

      👉Setting up your Print Defaults correctly ensures all correspondence from your branch remains professional, consistent, and compliant. It's recommended to review these settings regularly, especially when changing your default letterhead or sending new letters.